THE AUSSIEPAY POLICY PRIVACY OF YOUR PERSONAL INFORMATION

The “information age” has brought with it many challenges and opportunities. One such area is in the availability and use of personal details.

Aussiepay’s Privacy Policy is designed to protect the information provided to us while still providing you with easy access to valuable data regarding your payroll.

This Privacy Statement informs you of the types of non-public personal information that we collect about you, how we use that information, and the circumstances under which we share that information with third parties.

This Privacy Statement may be revised from time to time to meet the changing needs of business and statutory compliance. For example changes to legislation and additional improved features to our system and service may require modifications to the Privacy Statement. Changes to the policy will be notified on the website so please review our policy regularly so that you are aware of any changes.

Information Collected

We collect non-public personal information about you (defined as "Personally identifiable information"). This information includes your name, address, e-mail address, tax file number, bank account identification details.

How is information collected, used, and disclosed?

Personal information is collected from the following sources:

• Your employer provides information, which has already been provided to them by you to ensure accurate payroll calculation, payment and compliance.
• Transaction information received from your employer including leave taken, payroll adjustments, deductions Information that we may receive from third parties including lien over wages.
• On our ePayroll web service we may request that your employer supply us with personal information such as your address, employment details, salary, superannuation fund or other information to enhance our ability to better service you.
• In our Employee Self Service we may request that you supply us with personal information such as you email address, street address, telephone number or other information to enhance our ability to better service you. The decision to provide this information is purely voluntary and one of personal choice.
• On our website (www.aussiepay.com.au) we ask for your contact details, name, address, telephone number, number of staff. To provide us with an accurate method of supplying you with information such as quotations, marketing material, information and support. We also ask some general marketing questions regarding how you heard of the Aussiepay Service so that we can gauge the effectiveness of our marketing activities.

If you have voluntarily provided information, you have consented to the collection and use of your personally identifiable information in compliance with the Aussiepay Privacy Statement.

Information We May Share

We do not disclose any non-public personal information about you to anyone except as permitted by law. These exceptions may include the disclosure of information to third parties assisting us in servicing and processing your payroll (such as financial institutions, Australian Taxation office or superannuation fund administrators), in response to subpoenas, and others. However the information provided to such third parties will be limited to that necessary to fulfil our legal obligations or to ensure a timely accurate and efficient payroll service for you. We also require that these third parties use the information only for the purposes for which it was disclosed and as permitted by law.

Aussiepay does not sell or rent any personal information collected to anyone.

Safeguarding Your Information

At Aussiepay we exercise maximum care to ensure the confidentiality of your personally identifiable information. These measures include:

• We restrict access to non-public information about you to those persons employed by us or contracted by us who have a legitimate business need to know that information in order to provide services to you. These persons are limited in number, and are committed to our privacy policies.
• We maintain physical, electronic and procedural safeguards that comply with federal standards to guard your information. These include the use of firewalls, encryption, intrusion detection and site monitoring.
• Security arrangements are reviewed regularly and as we deem appropriate to ensure that they are as secure as technology will allow at that point in time.

Protecting your information

• do not divulge your password to anyone.
• sign out of the registered site and close your browser window when you have finished your work

How can you alter your information?

You may view and edit your personally identifiable information at any time by contacting us using the link provided on the web site, by telephoning us on (02) 8844 0777 or by emailing us on service@aussiepay.com.au

Privacy Issues concerning the Internet (www.aussiepay.com.au)

Aussiepay does not capture personal information about visitors to our website without gaining prior permission. We endeavor to collect only the minimum amount of information needed to meet the purposes for which the website was created.

Use of This Policy

Various websites are linked through the Aussiepay website. Please be aware that Aussiepay is not responsible for the privacy practices of any other sites.

We encourage our users to be aware that when they leave our site they should read the privacy statements of each and every website that collects personally identifiable information from them. This privacy statement applies solely to information collected by www.aussiepay.com.au

Web Privacy Statement

We may collect some or all of the following information about visitors who view or download information from our website (www.aussiepay.com.au):

The information we collect is used to improve the content of our web services and help us understand how people are using our services. We analyze our website logs to continually improve the value of the materials available on our site. The information in our website logs is not personally identifiable, and we make no attempt to link it with the individuals that browse our website. Some of this statistical information, such as a running count of the number of visitors, may be displayed on the website or shared with other state governments to aid in the provision of better service to the public.

Personally Identifiable Information

"Personally identifiable information" is information about a person that is readily identifiable to that specific individual. It includes, for example, an individual's name, street address, e-mail address, or phone number.

Personally identifiable information will not be collected unless you voluntarily send an e-mail message, fill out and send an online form, or fill out personal information and send in a survey. Your choice not to participate in these activities will not impair your ability to access certain information or obtain a service. Unless specifically protected under state law, any information provided may be inspected by the public or disclosed in a legal proceeding.

Sharing

We use outside courier services to courier orders and other material. These companies do not retain, share or use personally identifiable information for any secondary purposes.

We partner with other parties to provide specific services. These include your government tax departments to file tax information, banking services for direct credit or funds transfer, and HR consultancy or ERP partners to provide implementation services. When the user requests these services, we will share names, or other contact information that is necessary for the third party to provide these services.

These parties are not allowed to use personally identifiable information except for the purpose of providing these services.

E-mail Messages

E-mail messages, sent to any Aussiepay address, will be treated the same as any other written communication. They may be subject to public inspection or legal disclosure and may be saved for a period of time before they are destroyed. E-mail or other information requests sent to the state website may be maintained in order to respond to the request, forward that request to the appropriate agency, or to provide the web designer with valuable customer feedback to assist in improving the site. E-mail addresses obtained as a result of a request to the state site will not be sold or given to private companies for marketing purposes.

Surveys

Surveys will be used for the purpose stated. If personally identifiable information is collected it may be subject to public inspection and legal disclosure and may be saved for a period of time before it is destroyed.

Disclaimer

Aussiepay make every effort to ensure that published information is accurate and current. Neither Aussiepay, nor employee of Aussiepay warrants the accuracy, reliability or timeliness of any information published on the Aussiepay website, nor endorses any products or services linked from this system, and shall not be held liable for any losses caused by reliance on the accuracy, reliability or timeliness of such information. Portions of the information may be incorrect or not current. Any person or entity that relies on any information obtained from this system does so at their own risk.

Notifications of Changes

If we decide to change our privacy policy, we will post those changes on our homepage so our users are always aware of what information we collect, how we use it, and under circumstances, if any, we disclose it.

Questions

If you have questions or concerns about this Privacy Notice, please contact us at (02) 8844 0777 or email service@aussiepay.com.au